10 Things to Outsource to a Virtual Assistant

These ten tasks could be handed over to a virtual assistant to save you time, money, and energy.

You’ve got a lot of tasks that you need to finish, but you just don’t have the time to do it all yourself. When it comes to running your business, you are probably trying very hard to race ahead of your competitors, increase sales, market your brand, stay on top of your taxes, make your internal processes more efficient—the list of things to do is endless…If you are thinking that the weight is all on your shoulders, think again.

Using a Virtual Assistant can shave hours off your workweek. If you still feel a little hesitant to delegate parts of your business to someone you’ve never met, you are not alone. The idea of hiring a Virtual Assistant can feel strange at first, but what you’ll soon realize is that it’s all about selecting the right tasks for them to handle.

1. Online Research and Data Presentation

Get the help of a VA to conduct any time-consuming internet research and receive the best information on any topic, product, or competitor in a time frame that suits you.

You have an important meeting with a new client and you want to make a smashing impression? A Virtual Assistant can make a stunning PowerPoint presentation as per your specifications so that you can make the most of your time preparing your pitch.

2. Schedule Management

Every entrepreneur needs administrative support. A Virtual PA answers calls and keeps an eye on your schedule. If there are places you need to go and people that you need to call, it’s best if someone reminds you to do it. Sure, you can download some software that does it for you, but procrastination can still keep you stuck. You’ll complete your tasks much faster if you let your Virtual Assistant manage your schedule for you.

3. HR Admin

Training your employees on how to use a new software or service can take up a good chunk of your productive time. Why don’t you leave this job to a Virtual Assistant? She could even train your staff remotely, using Skype, for instance, saving costs. A Virtual Assistant can also take care of payroll processing for you, freeing up your time so you can focus on core business activities.

4. Database Management

As a business owner, you probably have to deal with a plethora of reports that have to be completed on a regular basis, from staff timesheets to expenses or client lists. The natural idea is to let your VA do all this. A Virtual Assistant can import, export, and sort any kind of data while she can also handle spreadsheet design and general maintenance.

5. Multilingual Support

Hire a multilingual virtual assistant to communicate with employees, vendors, and customers in the languages required by your business, to give your business a global reach. A skilled Multilingual Virtual Assistant can also provide multilingual transcription services, administrative support, and technical support.

6. Customer Service Support

A Virtual Assistant can reply to customer queries within a stipulated time period. A business query can be anything from an unsatisfied customer to a potential customer. A VA can help you stay on top of your customer service tasks, creating new business opportunities, resolving and expediting cases, and replying to complaints in a professional manner.

7. Social Media Support

A Virtual Assistant can post on your social media channels on your behalf and market your SEO content, increasing the visibility of your brand, products, and services. A social media VA can help you create a social media strategy, integrating it with the rest of your marketing strategy.

8. Clients and Partners Management

It’s always a good idea to send gift cards to your clients on holidays and anniversaries. These are pretty easy but time-consuming tasks that require a creative effort. You could even get your VA to congratulate a partner or client on a new job or deal.

9. Website Maintenance and Ecommerce

Websites require constant maintenance and updates. A Virtual Assistant can provide technical and backend support and can give you a real hand when it comes to managing your ecommerce site. She can provide ecommerce support services like writing compelling product descriptions, editing lists of products or images, updating prices and online inventory, or processing orders.

10. Blog Ghostwriting

Content marketing is the name of the game today. Your blog will fetch you an incredible amount of traffic, if done correctly. A VA can help you write some quality fresh content for your blog. This is essential to add fuel to your content’s reach and drive direct traffic to your website.

Whichever tasks you decide to outsource to a Virtual Assistant, what is most important is to build trust and help her really understand your business—this will take up some time at the beginning of the relationship but it will pay off going forward. Ready to get your Virtual Assistant? Click here to contact us!

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